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University Events — Frequently Asked Questions

General Information

• Where is the University Events office located?

  The University Events office is located in University Hall, suites 1608 & 1616.

• What are the contact hours?

  Office hours are Monday–Friday, 8:00 a.m. – 4:30 p.m., excluding weekends and holidays.
  Email:events@csuci.edu
  Phone: 805-437-3900

• How far in advance should I request an event?

  Events must be submitted through 25Liveat least 14 business days before the event date. Requests can be submitted up to one year in advance.

• Does º£½ÇÉçÇøCI require ADA compliance for events?

  Yes. All events must be ADA compliant and accessible. Event organizers are responsible for handling accommodation requests and related costs. Learn more at .

• How do I arrange food and beverages?

  Chartwells is the exclusive on-campus caterer. View menus and request service at:
  

• Can I serve alcohol at campus events?

  Yes — with approval. All alcohol service requires written approval from the Chief of Police and the University President, regardless of location.
  UAS has first right of refusal for alcohol service.

• Where is parking allowed and what does it cost?

  General parking is $6.00 per vehicle. Permits are available at dispensers in Lots A1, A2, A3, and A11.
  All vehicles must display a valid permit unless otherwise arranged for your event.

• Is alternate transportation available to campus?

  Yes! Visit the Transportation & Parking Services website for transit options and info.

• How can I advertise my event on campus?

  Internal events may request:

  • A listing on the CI Homepage by emailing Hector Riestra. 

  • Printed material postings via the Request for Posting Form

  External clients are not permitted to advertise on campus.

• How do I cancel or change an event?

  Email your assigned Event Specialist or contact events@csuci.edu with your change or cancellation request. 

• Who manages external events for the University?

  Contact University Events:
  📞 805-437-3900
  ðŸÂ§ events@csuci.edu

Internal Events

• What event support does University Events provide?

  We help with:

  • Reviewing 25Live event details

  • Event logistics and setup (tables, chairs, podium, etc.)

  • Standard room layouts

  • Coordination with custodial, electrical, and parking teams

  • Basic audio/visual support

• What does an Event Specialist do?

  Your Event Specialist will:

  • Meet with you to plan event logistics

  • Customize layouts and A/V needs

  • Help coordinate rentals (excluding payment)

  • Route special approvals (alcohol, Fire Marshal, etc.)

  • Conduct risk assessments

  • Oversee setup/breakdown

  • Serve as on-site support (with a Student Assistant if needed)

  • Help align services to your budget

• What is not included?

  Event organizers are responsible for:

  • Event decor (planning, setup, teardown)

  • Catering arrangements

  • Program content and speakers

  • Vendor approvals and payment processing